PARTIAL WEDDING PLANNING

Constant communication with clients to ensure stress free and smooth planning via monthly planning calls. Provide Vendor Recommendations for client to decide upon.

Vendors include but are not limited to:

• Officiate, Floral, Transportation, Caterer, Photographer, Decor, Rentals, Music, Videographer, Lighting, Audio / Visual, Cake, Lodging, Hair & Makeup.
  

Ceremony Rehearsal

• Guide bride and groom throughout the planning with the etiquette and timing for all paperie.
  
• Provide custom website copy, covering the entire weekend
  
• Website copy, Save the dates, Invitations, Programs, Guest itinerary, Escort Cards, Place cards, Welcome letter, Menus, Signage, Master timeline.
  

• Organize and communicate the itinerary and vendor meetings for the bride and groom during their Hawaiian Visit
• Assist with the creation of unique welcome items for your guests that celebrate both the couple and surroundings.
  
• Creation of timeline with bride and groom for the entire weekend.
  
• Communicate vendor timeline and amend contracts as needed. Create a cohesive team.
  
• Initiate discussions and resolve logistical challenges, always honoring our couple’s vision.
  
• Determine all event specifications (the details) and ensure event flow is seamless.
  
• Assist with food and beverage menu development and ordering/quantities.
  
• Provide a backup plan for inclement weather, emphasizing guest communication & guidance.
  
• Create a transportation plan, allocate vehicles according to guest count, and expedite.
  
• Coordinate travel logistics for vendors. Assist with vendor technical needs.
  
• Final walkthrough determining all event specifications, detailing, timeline and guest flow.
  

• Review and edit all Event Orders for client.
• Create wedding party and family itinerary for the weekend.
  
• Create welcome letter for gift bags.
  
• Ensure bride and groom make final arrangements with vendors i.e. Submitting play lists for ceremony and reception music, shot lists for photographer, obtain marriage license, finalize ceremony.
  
• Master, color-coded itinerary for all vendors and staff to create a cohesive strategy.
  
• Confirm all details with vendors.
  
• Determine final guarantee numbers. Relay final numbers to vendors.
  
• Ensure clients sign Banquet Event Orders and send to rehearsal/reception sites.
  
• Assist bride and groom with seating diagram for rehearsal/reception dinners.
  
• Receive and store items for bride and groom: votives, favors, linens, gift basket items, etc.
  
• Deliver gift bags to lodges.
  
• Confirm all vendors in detail.
  

Acting on behalf of our clients and ensuring a flawless day is what we excel at. You stay relaxed and enjoy the once-in-a-lifetime experience. We smooth out any opportunities that arise, constantly anticipate the forthcoming moments, and provide staffing for each event.

Ceremony Rehearsal

• Meet with wedding party and family to review timeline and finalize last minute revisions or issues.
• Review individual ceremony roles and etiquette of those involved in ceremony.
  
• Coordination of ceremony rehearsal - a schedule and list of processional order, musicians and music will be created by planner and clients prior to this date.
  

Pre-Wedding Ceremony

• Assist with photography schedule for bride, bride’s family, and bridesmaids.
• Assist with photography schedule for groom, groom’s family, and groomsmen.
  
• Ensure wedding party adheres to schedule. Stay abreast of schedule as it pertains to all vendors.
  
• Assist with any vendor issues during set-up for wedding ceremony.
  
• Ensure cocktail party site is set up according to pre-arranged specifications.
  
• Ensure ceremony site is set-up according to specifications and direct wedding party on schedule to venue.
  
• Ensure ceremony programs are given to groomsmen/ushers.
  
• Direct/assist guests to ceremony location and seating.
  
• Confirm and expedite wedding party and guest transportation.
  
• Emergency kit for bridal and grooms’ parties.
  

Post-Ceremony

• Direct guests to receiving line, transportation, group pictures, and/or cocktail reception.
• Assist catering staff with any vendor issues that may arise (bar & hors d’oeuvres service/music).
  
• Keep photographer and bridal party on pre-arranged photo session schedule.
  
• Confirm and expedite wedding party and guest transportation.
  
• Direct guests to dinner venue at scheduled time.
  

On-Site Coordination: Wedding Reception Pre- Reception

• Lead and liaison for all vendors at reception venue.
• Set up escort cards, place cards and table names, memory tables, décor, etc. at reception.
  
• Keep photographer and bridal party on pre-arranged photo session schedule.
  
• Confirm and expedite wedding party and guest transportation.
  
• Check florist specifications.
  
• Check table specifications.
  
• Check musician specifications.
  
• Check lighting/décor specifications.
  
• Check lobby/indoor seating area/restrooms are set-up according to pre-arranged specifications.
  
• Ensure all candles are lit and lighting/music is set at proper levels.
  

Wedding Reception

• Direct/assist guests with seating.
• Manage all vendors, adhering to specific times.
  
• Manage any issues regarding food/bar/wine service with staff if necessary.
  
• Manage introduction, toasts and first-dance, cake cutting, garter/bouquet- and all events within timeline.
  
• Manage any unforeseen issues that may arise with guests/vendors (acting on behalf of bride and groom in accordance with their standards and written pre- arrangements) making vital decisions in adherence with the timeline, if necessary.
  
• Ensure bar closes at designated time.
  
• Assist bride and groom with pre-arranged departure, on schedule.
  
• Assist guests with departure and pre-arranged transportation if necessary.
  

Post-Reception

• Distribute payment envelopes to vendors.
• Assist staff and management with any closing issues.
  
• Deliver all items to pre-arranged location | gifts, cake top, flutes, cake set, paperie, bouquet